High Elms 10K Full Race Instructions

The 6th High Elms 10K: Sunday 6th June from 9am.

We have made significant changes to this year’s event to ensure that runners, club volunteers and the public remain safe. Understandably this year there are more rules, restrictions and administration than we have ever had before but with your cooperation, they will ensure that everyone has an enjoyable day.
Please take the time to read the following instructions in full to ensure you understand the arrangements.

COVID-19 SAFETY

Please ensure that, in accordance with the latest guidelines around COVID-19 you maintain a 2 metre distance between yourself and any other entrants, race volunteers and the public. Please do NOT attend the event if you are suffering any symptoms of COVID-19 or are isolating owing to either yourself or anyone you have recently been in contact with testing positive. This race will adhere fully to government guidelines in place on 6th June 2021.

ENTRIES

Entries will close for the race at midnight on Saturday 22nd May 2021. After that time we will allocate race numbers to entrants based on their predicted finishing time. Please note that we will not have any places to sell after this date and none will be available on the day.

Unable to race?

If you find you are unable to race, we would be happy to transfer your entry. The deadline for this is Monday 31st May 2021. Please email  highelms10k@gmail.com with details of who you wish to transfer your entry to. We will need their full name, date of birth, gender, email address, Club affiliation, EA number, emergency contact details and estimated finish time. We will also need your full name and date of birth for us to be able to locate your entry.

Please note, however, it is imperative that we receive an estimated completion time in order for us to correctly place the transferred race number in the starting lineup. (Please see below for further details)

BIB COLLECTION

For this year only, bibs containing your race number and timing chip will be available to collect in advance of race day. We are working alongside the following running clubs to arrange delivery of all club member bibs to one representative w/c 24th May:

  • Petts Wood Runners
  • Beckenham
  • Blackheath & Bromley Harriers
  • Tunbridge Wells
  • Zero to Heros

(There may be further clubs added to this list of bulk drops nearer the entries closing date depending on the number of entrants from the relevant running club)

We will communicate with all relevant club members when they have been delivered at which point you can arrange collection. For all other entrants, bib collection can be made from the following address between 10:30am and 4:30pm on Saturday 5th June 2021:

66 Chislehurst Road, Orpington, Kent BR6 0DJ. 

Additionally, collection can be made at Orpington parkrun on Saturday 5th June with advance agreement. Please email Kelly Perkins at highelms10k@gmail.com should this option be preferable.

If you have any concerns regarding the bib collection arrangements, please email highelms10k@gmail.com.

Owing to COVID restrictions, we regret that it will not be possible to collect race bibs on the day

RUNNERS’ ARRIVAL ON RACE DAY

All runners must arrive in the car park (including if you come by cycle, foot or bus). The car park will be our holding area from where runners will be guided on the 10 minutes’ walk to the start line.

The car park will be open from 8 a.m. and will close promptly at 1 p.m. Access to the car park in Church Road, Farnborough BR6 7DB is available from the A21 South via the High Street, Farnborough or the A21 North via Shire Lane. The car park will be clearly signposted from both roads. Please follow the marshals’ instructions on arrival.

The public car park at High Elms Country Park is NOT to be used by runners.

Runners should NOT go directly to the start/finish field.

Runners must arrive, “race-ready” with their bib pinned to their top and all emergency contact details already completed.

This year there is no administrative area meaning there is no Race Headquarters tent and there is no baggage storage available.

Entrants arriving on bike will be directed to the cycle store area within the car park

THE CAR PARK/HOLDING AREA AND REACHING THE START LINE

Portable toilets will be available in the car park/holding area.

You are able to warm-up in the field but you must obviously maintain distance from others. Please do not congregate with friends.

This year we will be operating a staggered start from 9am in groups of six and we anticipate all runners will have set off by 9.30. Faster runners will set off first.

Remain in the car park and please listen carefully for your race number being called. When it is called move to the designated area. When a group of 6 runners has been assembled, the group will be guided on the ten minute walk to the starting line. Please listen out for all announcements and follow all marshals’ advice and guidance:

Estimated start times are as follows:

  • 9am – 9:10am Runners 1 to 120 (Called from the car park from 8:50 onwards)
  • 9:10 – 9:20 Runners 121 to 240 (Called from the car park from 9:00 onwards)
  • 9:20 – 9:30 Runners 241 to 360 (Called from the car park from 9:10 onwards)
  • 9:30 – 9:40 Runners 361 to 400 (Called from the car park from 9.20 onwards)

The above times are estimates only, runners may be called forward earlier in order to fill gaps. Please listed at all times for the announcements.

We would strongly prefer that spectators do not attend the event on the course or at the start finish area.

DURING THE RACE

We cannot provide runners with water except at the finish. Please carry your own water if you think you will need it.

The course will follow a new, single-lap route to avoid any runners passing closely to one another in opposite directions and avoiding the worst trip hazards. The route will follow the paths and nature trails of High Elms Park and the surrounding countryside. The course is hilly and challenging in parts, and subject to uneven surfaces. Please remain vigilant and listen to our friendly marshals around the course.

We also request that you retain any waste (gels/hydration packaging) so as not to damage the local eco-system.

For obvious reasons, please don’t spit while running.

You will be grouped with runners who are roughly your pace.

We do not have exclusive use of the High Elms park and there will be members of the public on the course. Please be considerate and ensure you leave a wide gap when passing people especially if you are in a group. If you pass other runners call a warning and again, leave a wide gap.

In accordance with the new Rule introduced by UKA, the use of headphones/earpieces and iPods is NOT ALLOWEDRULE 240 S 5 UKA SUPPLEMENT – HEADPHONES. This includes bone-conducting headphones. Our priority is to ensure the safety of all our runners across the interchangeable terrain and it is hugely important all runners are able to hear the marshal’s instructions, particularly as this year, our volunteers will be wearing facemasks.

AT THE FINISH

When you have finished, please follow all marshals’ advice on where to collect your medal and water

All finishers will be awarded a medal that celebrates the 6th Anniversary of our High Elms Race (from 2020).

Please leave the finish area quickly and return to the car park. Please do not wait in the finish area for other club members or friends to complete the race. If you want to meet someone afterwards, please arrange to see them in the car park.

Results will be made available and published via our website on Sunday 6th June.

PRIZES

We are delighted that prizes will be awarded to the following runners:

  • 1st, 2nd, 3rd male.
  • 1st, 2nd, 3rd female..
  • Male and female age category winners.
  • Men’s and women’s team.

All prizes will be awarded on the basis of chip time and not gun time. Runners will only receive one individual prize. In accordance with current restrictions, awards will not be presented on the day. Any winners will be contacted directly and arrangements made to deliver prizes in due course.

CHARITY

All proceeds from the High Elms 10K go towards our chosen charity which, this year is The Maypole Project, who support children with complex medical needs and their families. To find out more information please see their website https://www.themaypoleproject.co.uk/. They are very grateful for the funds raised by your participation.

OUR SPONSORS

Thank you once again to the following sponsors and supporters of our race: Up and Running, Run Britain, Friends of High Elms, Greenman packaging and Leopard Print.

Finally…

There have been a lot of challenges and there are a lot of rules this year but on behalf of the race committee and our fabulous volunteers, we look forward to welcoming you on the day!

We hope you enjoy the countryside, the enthusiastic support of our volunteers and marshals, the care of our first aiders and the camaraderie of the running community. It’s wonderful to be able to put on this race and we hope you have a great run and all enjoy yourselves!

If you have any questions in relation to your entry or the race, please email highelms10k@gmail.com. 

Peter Magee – Race Director